Job Description

School Secretary

Qualifications:

• High school diploma with secretarial, clerical, and/or office management training skills preferred.
• Ability to communicate (oral and written) fluently in Spanish is a plus.
• Must meet the suitability criteria for employment and/or certification/licensure under the Alabama Child Protection Act of 1999 and Act No. 2002-457.
• Such alternatives to the above qualifications as the Board may find appropriate and acceptable.
• Ability to greet and deal with visitors, especially those who arrive in an agitated state.
• Ability to react quickly and calmly in placing and receiving calls of an emergency nature.

FLSA Status: Non-exempt

Supervised by: Principal

Required Knowledge, Skills and Abilities:

• Skills in office organization, time management, and problem solving.
• Knowledge of the procedures, practices and operations of a public school.
• Ability to use excellent business English, grammar, spelling and punctuation.
• Skill and accuracy in operating computer hardware and software for word processing, email data entry, newsletters, calendars, and record keeping.
• Ability to communicate clearly and concisely, both orally and in writing, including clear, polite telephone communication skills.
• Ability to work effectively under minimal supervision and to follow instructions.
• Ability to exercise tact, good judgment, confidentiality and initiative in dealing with students, faculty and the public.
• Be capable of moving and lifting moderately heavy weights.
• Physical and emotional ability and dexterity to perform required work and move about as needed in a fast-paced, high-intensive work environment.
• Ability to deal well with others.

Job Goal:

To ensure the smooth operation of the school's office through application of secretarial and clerical duties.

Performance Responsibilities and Essential Functions:

• Provides secretarial services for the principal and other school employees as directed.
• Maintains student records, initiates new records for incoming students.
• Provides routine management of the school office.
• Monitors as directed office safety equipment, visitors, or incoming messages in the implementation of the school safety plan.
• Publishes communication/bulletin/email notices for teachers and students.
• Attends and participates as directed in trainings, meetings, seminars, and job-related conferences.
• Assists with the preparation of meeting materials, agendas, committee records, or school plans.
• Assists with composing and forwarding letters.
• Assumes general receptionist duties such as answering the telephone and greeting school visitors.
• Makes necessary computerized reports related to student enrollment, attendance, discipline, grade reporting, inventory or other administrative or system needs.
• Maintains confidentiality regarding school/workplace matters.
• Models and maintains high ethical standards.
• Demonstrates initiative in the performance of assigned responsibilities.
• Keeps the supervisor informed of potential problems or unusual events.
• Responds to inquiries and concerns in a timely manner.
• Serves on school/system committees as required or appropriate.
• Exhibits interpersonal skills to work as an effective team member.
• Demonstrates support for the school system and its goals and priorities.
• Assumes limited bookkeeping duties in the absence of the bookkeeper.
• Performs various related office duties as assigned.
• Follows attendance, punctuality and proper dress rules.

Terms of Employment: 202-day contract (10-month) salary determined by the Board's salary schedule.

Evaluation: Performance of this job will be evaluated semi-annually in accordance with the Board's policy on evaluation of classified personnel.

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